• Provides day-to-day administrative and project support the CEO.

• The EA is responsible for managing the personal schedule, coordinating strategic business activities, and assist with personal projects.

• Ensures that various administrative tasks are done in an effective and efficient manner; including copying, reviewing outside mail, drafting correspondence, screening phone calls and maintaining files as needed.

• Demonstrates the ability to achieve high performance goals and meet deadlines in a timely manner.

• Discretion and confidentiality are paramount.

• Requires interaction with both internal and external customers to coordinate a variety of complex meetings, trainings and activities.

• Manages internal and external contacts for assigned executive, proactively understanding who they are, which are priority contacts, and keeping track of periodic communication needed for priority contacts.

• Anticipates the executive’s needs and proactively brings together appropriate people and resources to support the executive in addressing issues.

• Process/compose correspondence/reports for the executive and/or executive team, if requested.

• Acts as the lead or liaison for the assigned executive in preparation for meetings, including tracking, monitoring and following the progress of open action items, drafting the agenda, setting the timetable and producing accurate minutes at each meeting.

• Processes and maintains expense reports and other various reports.

• Coordinates travel arrangements for various personnel, as requested.

• Assist with the creation/modification of presentations, spreadsheets and other various ad-hoc reports and special projects as needed.

• Conduct research, obtain quotes, etc., and assemble and analyze data to prepare reports and documents.

• Obtains print, supplies, etc. from external/off-site vendors.

• Facilitate registration for conferences, seminars, webinars, etc.

High School Diploma or equivalent. Bachelor’s degree is preferred.

• Minimum of five (5) years administrative/secretarial experience supporting a high-level executive position.

• Advanced proficiency in Microsoft Office Site (Word, Excel, PowerPoint, Outlook).

• Notary experience preferred, not required.

• Bookkeeping and basic accounting principles.

• Excellent organizational skills.

• Strong interpersonal skills and the ability to build relationships with internal and external business partners, stakeholders, and staff.

• Ability to quickly adapt to a fast-paced environment.

• Exceptional written and verbal communication skills.

• Familiarity with or willingness to quickly learn various software and artificial intelligence platforms to include (but not limited to): Microsoft 365 Copilot and ChatGPT.

• Must work well in a team environment, be able to represent Sante with professional courtesy and acumen and conduct business with few errors/misses.

• Positive attitude and self-motivation, strong accountability and ownership.

• Team and service oriented, enjoys supporting a senior executive while being part of/contributing to a broader team.

• Proven ability to independently manage multiple tasks and projects with competing priorities and deadlines, screen and prioritize communications and opportunities from external and internal sources and organize and maintain administrative processes is essential to this position.

• Ability to be flexible and provide support during evenings and/or weekends, on occasion/as needed.

EQUAL EMPLOYMENT OPPORTUNITY: It is the policy of our organization to provide employment opportunities to all persons based solely on ability, regardless of race, color, religion, sex, national origin, age, sexual orientation, gender identity or disability.

When requested by a candidate, reasonable accommodations will be made in order for an otherwise qualified applicant with a disability to participate in any phase of the recruitment process. Please contact careers@alumus.com to request an accommodation. Requests should be made 24 hours in advance or as early as possible to allow time to arrange the accommodation.